2025 ACE Annual Meeting Sponsorship Registration
January 26 - 28, 2025The Ritz-Carlton New Orleans | New Orleans, Louisiana
Showcase your products/services to key managers, directors, administrators, and executives representing cancer care programs from rural, urban, private, and physician-based entities - including university-based, research, free-standing, and private healthcare centers.
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DIAMOND SPONSORSHIP (Limited to One Sponsor)
• Presenting Sponsor of the ACE Welcome Reception on Sunday, January 26th• Opportunity to give a five-minute company overview and introduction of an Annual Meeting speaker OR have a general session in case study format (general session presentation must be submitted to ACE 60 days before the annual meeting for final approval)• Opportunity to submit a two-minute infomercial video to be played before, during, or in between a session at the ACE 2025 Annual Meeting• One (1) Company Representative invited to attend the special in-person cocktail party with the ACE Board of Directors on Sunday, January 26th, 2025• One (1) complimentary 2025 ACE Expo Hall booth• Four (4) complimentary 2025 Annual Meeting Registrations (registrations include conference attendees and booth personnel)• Opportunity to have a one-page flyer included in the 2025 ACE Annual Meeting registration packet• Company name or logo to be displayed on the front of the annual meeting name badge• Access to the attendee list two months (11/25/24) in advance of the meeting• Opportunity to present an ACE Webinar to the membership in 2025 (topic approval required by ACE)• Two (2) complimentary Associate Memberships for 2025• Three (3) ads and three (3) articles to be published in the ACE quarterly newsletter (content to be approved by ACE, publishing timeline is 7/1/24-6/30/25)• Three (3) featured social media posts to include pre-conference, during the conference and post-conference content • All 2024-2025 Universal Sponsor Recognition and Branding below
PEARL SPONSORSHIP (Available to Returning 2024 Pearl Sponsor)
• Presenting Sponsor of the EXPO Luncheon on Monday, January 27th• Opportunity to give a five-minute company overview and introduction of an Annual Meeting speaker OR have a general session in case study format (general session presentation must be submitted to ACE 60 days before the annual meeting for final approval)• Opportunity to submit a two-minute infomercial video to be played before, during, or in between a session at the ACE 2025 Annual Meeting• One (1) Company Representative invited to attend the special in-person cocktail party with the ACE Board of Directors on Sunday, January 26th, 2025• One (1) complimentary 2025 ACE Expo Hall booth• Four (4) complimentary 2025 Annual Meeting Registrations (registrations include conference attendees and booth personnel)• Opportunity to have a one-page flyer included in the 2025 ACE Annual Meeting registration packet• Company name or logo to be displayed on the front of the annual meeting name badge• Access to the attendee list two months (11/25/24) in advance of the meeting• Opportunity to present an ACE Webinar to the membership in 2025 (topic approval required by ACE)• Two (2) complimentary Associate Memberships for 2025• Three (3) ads and three (3) articles to be published in the ACE quarterly newsletter (content to be approved by ACE, publishing timeline is 7/1/24-6/30/25)• Three (3) featured social media posts to include pre-conference, during the conference and post-conference content • All 2024-2025 Universal Sponsor Recognition and Branding below
PLATINUM SPONSORSHIP (Limited to Five Sponsors)
• Opportunity to submit a two-minute infomercial video to be played before, during, or in between a session at the ACE 2025 Annual Meeting• One (1) Company Representative is invited to attend the special in-person cocktail party with the ACE Board of Directors on Sunday January 26th, 2025• One (1) complimentary 2025 ACE Expo Hall booth• Three (3) complimentary 2025 Annual Meeting Registrations (registrations include both conference attendees and booth personnel) • Opportunity to have a one-page flyer included in the ACE Annual Meeting registration packet• Company name or logo to be displayed on the back of the annual meeting name badge with the conference information QR code• Access to the attendee list two months (11/25/24) in advance of the meeting• Opportunity to present an ACE Webinar to the membership in 2025 (topic approval required by ACE)• Two (2) complimentary Associate Memberships for 2025• Two (2) ads and two (2) articles to be published in the ACE quarterly newsletter in 2025 (content to be approved by ACE, publishing timeline is 7/1/24-6/30/25)• Two (2) featured social media posts to include pre-conference and during the conference content• All 2024-2025 Universal Sponsor Recognition and Branding below
GOLD SPONSORSHIP
• One (1) Company Representative is invited to attend the special in-person cocktail party with the ACE Board of Directors on Sunday, January 26th, 2025• One (1) complimentary 2025 ACE Expo Hall booth• Two (2) complimentary 2025 Annual Meeting Registrations (registrations include both conference attendees and booth personnel) • Opportunity to have a one-page flyer included in the ACE Annual Meeting registration packet• Access to the attendee list six weeks (12/16/24) in advance of the meeting• One (1) complimentary Associate Membership for 2025• One (1) ad and one (1) article to be published in the ACE quarterly newsletter in 2025 (content to be approved by ACE, publishing timeline is 7/1/24-6/30/25)• One (1) featured social media post to include pre-conference content• All 2024-2025 Universal Sponsor Recognition and Branding below
SILVER SPONSORSHIP
• One (1) complimentary 2025 ACE Expo Hall booth• One (1) complimentary 2025 Annual Meeting Registrations (registration includes both conference attendees and booth personnel)• Access to the attendee list two weeks (1/3/25) in advance of the Annual Meeting • All 2024-2025 Universal Sponsor Recognition and Branding below
PREMIUM BACKPACK SPONSORSHIP
Exclusive sponsor of the ACE Backpack given to all attendees. Backpack will have the sponsor logo along with the ACE logo.(Examples from previous years are the Yeti Tumbler, Patagonia Fleece and Helly Hansen Fleece)
COFFEE BREAK SPONSORSHIP
Exclusive sponsor of the coffee breaks for the duration of the 2025 conference. A coffee cup sleeve will be branded with the sponsor logo and ACE logo and served with cups at all breaks.
LANYARD SPONSORSHIP
Exclusive sponsor of the 2025 conference lanyard. Lanyard will be branded with sponsor logo and ACE logo and handed out to all attendees with badge.
ACE Universal Recognition and Branding for All Sponsorship Levels
All sponsorship levels will receive the following benefits:
ACE Website: Company logo displayed with link to company website until 7/1/25
Exhibit Floor: Booth Designation Signage, Tabletop Sponsor Level Signage and Sponsor Recognition on Exhibit Floor Entry Signage**
Conference General Session: Electronic Slide Recognition on Presentation Screen in the General Session Room
Social Media: Post-Conference Group Sponsorship Recognition Post
Attendee List: Pre-meeting attendee list will be shared 1-week prior to the conference and the post-meeting attendee list will be shared within 1-week of the conclusion of the conference. List will contain attendees that allow for their information to be shared.
**All printed signage based on date sponsorship is received
One exhibit hall booth contains the following:
8’x 10’ pipe and drape booth, 3’x 10’ side drapes, (1) 6’ Skirted table, (2) Side chairs and (1) waste basket
Sunday, January 26
Time TBD: Set-Up Day for All Sponsor Booths
Monday, January 27
8:00 AM - 9:00 AM: EXPO Breakfast
10:30 AM - 11:00 AM: EXPO Coffee Break
11:45 PM - 1:00 PM: EXPO Luncheon
2:35 PM - 3:15 PM: EXPO Snack Break
5:30 PM - 7:00 PM: FINAL EXPO Reception
7:00 PM: EXPO Hall Tear-Down
(please note this schedule is subject to change)
Review the floorplan and provide your top three choices below. Please note booth selection is first come, first served with consideration given to the sponsorship level and the date the sponsorship is secured.
Please enter the booth numbers of your top three (3) booth location choices in priority order in the spaces below. (Please note booth selection is first come, first served with consideration given to sponsorship level and the date the sponsorship is secured).
